FAQs

UPDATED 27.03.20

We appreciate that the changed operating model for LUU is difficult for staff, so we have been compiling a list of questions staff have asked since the start of the Coronavirus situation in the UK.

The FAQs below are up to date as of Friday 27 March, but you can view older FAQs here:

If you have a question that isn't answered here, feel free to email the People Team on unihr@leeds.ac.uk.

Now that LUU has physically shut, what happens next?

Some staff will have been set up to work from home and they will continue to do so until further notice. It is expected that LUU will be able to use the new government scheme in which staff can be furloughed. ( Furlough means, ‘to allow someone to be absent from work. It involves stopping the work of a staff member but not making them redundant.’) The details of this are still being finalised by the government. For now all staff will be paid in line with their contracts and any changes to this will be communicated to you by your manager.

My child is off school or nursery, how will LUU support me?

This falls within LUU’s usual dependent leave scheme in which up to 5 days are available to make alternative care arrangements in an emergency. We have extended this for the current time to allow staff up to 10 days of dependent leave and removed the requirement for this to be taken in blocks of 1 or 2 days.

I need to care for a sick relative, can I take leave?

If you require time off to provide emergency care for a dependent then the same rules as those for carers of children also apply. We have extended this for the current time to allow staff up to 10 days of dependent leave and removed the requirement for this to be taken in blocks of 1 or 2 days. Please speak to your manager if you wish to take any dependents leave to do this.

If I catch the coronavirus, will I get sick pay?

Yes, all staff will receive sick pay if they are off work due to coronavirus. You must inform your manager of your absence in line with normal reporting procedures. In a change to our usual rules we have removed the 3 month qualifying period for sick pay.

How should I notify my manager of my absence?

You should follow the standard reporting procedure to inform your manager of any sickness absence. This is outlined below:

Telephone your line manager to inform them of your absence as soon as possible before your shift is due to start and no later than half an hour after you would normally have started work. You should call in person unless you are unable to do so. If your Line Manager is not available you should leave a message with the People Team on 0113 3801 364. You should tell us the nature of your illness and how long you expect to be absent for.


If you do not have a telephone number for your manager contact the People Team on 0113 3801 362 who can obtain a telephone number for you.

Will I need to provide a fit note if I am off sick with coronavirus?

If you are off sick with coronavirus,you should follow the following link to certify your absence

https://111.nhs.uk/isolation-note

If you are off with any other type of absence, any absences over 7 days will require a doctor's note.

What should I do if I think I have the coronavirus?

Please follow this link to identify what you should do.

https://111.nhs.uk/covid-19

Will I have a return to work meeting/chat after being off sick?

Yes, your manager will arrange to do this over the phone or video call.

What should I do if I am on the ‘high risk’ list?

People who are more at risk from the illness should continue to follow government advice. This advice and a list of the high risk groups can be found here .

If I am on the high risk list, what will this be recorded as on my records for the next 12 weeks and what will I get paid?

We have agreed to pay full pay to anyone who is self isolating due to being on the high risk list. This is currently being classed as sickness absence.

What happens if I don’t report my absence to my manager?

If you do not follow our normal absence reporting process you will be classed as being absent without authorised leave. You may not end up being paid if your absence is unauthorised.

What happens if I am currently overseas?

We are aware some staff are in different countries at present. If you have been set up to work from abroad by your manager, you will continue to do so. If you were expecting to return to work at a later date we will contact you about the arrangements for this nearer the time.

What happens if I run out of work to do from home?

Speak to your manager about any concerns you may have. Please don’t worry about this, we are working with managers to ensure everyone has sufficient work to do. Please also consider this a time when you can also invest in your learning as well as undertaking work which would normally be directed by your manager.

How will I receive communications from LUU about what is happening?

Email will be the primary source of communication. Staff are asked to check this regularly. Further details on communication will be sent out shortly.

When should I come back to LUU?

Your manager will inform you of when it is safe to do so. Staff should stay off campus until then.

Can I volunteer with the NHS whilst LUU is closed?

We want to actively encourage you to volunteer to support those most vulnerable at this time, whether that is through the NHS or other bodies. A process is being communicated via Senior Managers to authorise requests for undertaking community/”voluntary” work within work time up to a day per week during this period.