Policy 1.7 Expenses*

1.7 Expenses*

If you are required to travel on LUU business you will be entitled to claim reasonable expenses for travel, accommodation and meals. If you are going to incur expenditure please agree this with your Line Manager first.

If you use your own car to travel on LUU business you are entitled to claim a mileage allowance in line with the approved Inland Revenue rates. We wish to encourage staff to use public transport wherever possible. If your journey would be cheaper by train and you choose to go by car then your claim will be limited to the second class rail fare for the journey.

The current rates are:

45p per mile for the first 100 miles of any return journey 20p per mile for each mile over 100 miles

LUU seeks to reduce the carbon emissions created by any business travel, staff are asked to record mileage for all business journeys and air-travel is only permissible in special circumstances with the approval of a line manager due to the high level of carbon emissions.

To further support this, LUU will reimburse any work related travel on a bicycle at 20p per mile.

If, whilst on LUU business, you are required to take a meal away from home or your normal place of work you may claim reimbursement providing receipts are provided. The following maximum allowance:

Breakfast £5

Lunch £7

Dinner £15

All claims should be submitted on the Expenses Claim Form available from the Google Docs Template gallery and should be signed by your Line Manager.