Policy 8.8 Use of the Internet and Email

8.8 Use of the Internet and Email

Many employees in LUU have access to a computer with internet and email facilities. All employees who have this facility are free to use the internet and email for business use. Employees who have a computer must abide by security regulations and in particular must not disclose their passwords.

Personal Use

Employees who have access may use the internet and email for their personal use outside working hours. The following rules must however be applied:

Excessive use will not be tolerated.

Viewing or downloading pornography or inappropriate material is forbidden.

Please bear in mind that any personal emails may be read by other colleagues and so the content must not be confidential.

Employees' use of email and the internet may be monitored.

There have recently been a number of problems with chain emails. Some of these have had inappropriate content, others have contained damaging viruses. Please be aware that employees in other organisations have been dismissed for forwarding such emails. If you inadvertently open one of these messages you should delete it immediately.

Policy for data on removable media and laptops

Staff at LUU have remote access via the internet to personnel and shared storage, therefore there is no need for data such as staff/members details or any private/sensitive data to be copied onto removable media. If a staff member requires this data to fulfil their role at a remote location that has no internet connection, permission must be sought from their line manager and IT Support to minimise the possibility of this data being lost.